Compare BizTech

Project Management
Project management software gives your team one place to plan work, assign tasks, track deadlines and see who's overloaded. The right tool replaces scattered spreadsheets and status chats, so projects ship on time and clients stop asking for updates. Compare all 21 tools below by price, free plan limits and weakness, then open any profile or vendor site to start a trial.

#1

Candy

This is leading planning, estimating, and project management software. It comprises integrated and highly scalable modules for QTO, Estimating, Planning, Subcontract Management, Forecasting, Cash flow.. View Profile
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#2

Beesbusy

With the help of Beesbusy software, the teams can organize, plan and work together to finish their tasks. Project managers and their teams just love using the software as it has a user-friendly interf.. View Profile
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#3

DealRoom

The DealRoom is a management platform and virtual data room for the Agile M&A. This is the world’s first Agile M&A platform that helps in reducing the work, tracking progress, and utilize .. View Profile
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#4

GoodDay

GoodDay is a work, product, task, project, time, task, and team management platform. It gives the organizations the best tools to do high-level planning. It aligns with the day-to-day work and helps i.. View Profile
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#5

Clubhouse

The clubhouse is a fast project management platform for all the software teams to build, plan and launch better products. It has the right balance of simplicity and structure that can help the teams i.. View Profile
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#6

Zoho Projects

Zoho Projects is a cloud-based PM software that has more than 2 lakh users. You can use it to plan your projects and execute them without a glitch. With the Zoho projects, you can assign your tasks, c.. View Profile
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#7

MeisterTask

This is the most intuitive productivity tool you can find. It has flexible project boards that adapt to the team’s workflow. The software is perfect for a programmer working with sprints, a mark.. View Profile
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#8

Wimi

Wimi is another cloud-based and on-premise project management suite that guides the users in document management, portfolio management, task management, project collaboration, etc. It permits sharing .. View Profile
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#9

Jira

The Jira Software is a BPM tool that agile teams can use to plan, track and release their software, Jira enables the users to create roadmaps of their projects so they can track their progress. This p.. View Profile
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#10

Confluence

A team workspace Confluence is a place where knowledge and collaboration come together. The platform is a source of information for all fast-moving companies. The software keeps its users organized an.. View Profile
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#11

Backlog

Backlog is an online bug tracking tool that can be used for task management, version control, and bug tracking. It brings together the benefits of project management along with the power and convenien.. View Profile
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#12

Mavenlink

Mavenlink provides all important tools in one place to enable agencies to launch campaigns faster and more predictably. It optimizes resources and elevates operational performance to help users find g.. View Profile
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#13

Asana

Asana is a work management software designed to help advertising agencies plan and structure their works. It is one of the most popular project management software currently available on the market. M.. View Profile
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#14

Smartsheet

Agencies of all sizes rely on Smartsheet to move faster dynamically plan, execute, and report on work at scale. This cloud-based platform for work management can centralize resources, maintain consist.. View Profile
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#15

todo.vu

todo.vu offers tools such as time tracking, task management, contact management and billing functionality for freelancers, consultants and businesses of all sizes. This productivity suite is available.. View Profile
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#16

Miro

Miro is a collaborative whiteboard platform, and many users trust it. It helps firms stay focussed, increases productivity, collaborate, ideate, and centralize the communication. It comes with integra.. View Profile
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#17

Nifty

Nifty is a cloud-based project management solution designed to help marketing and product teams manage feedback, collaboration, milestone tracking, task assignment and more.It can also share files, ma.. View Profile
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#18

ProWorkflow

ProWorkflow is a project management solution that allows smooth collaboration between the users and their teammates by keeping the projects easy to monitor and manage. It can be useful to individual f.. View Profile
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#19

Bitrix24

Bitrix24 is a free collaboration platform which serves over 5 million companies by providing tools such as a CRM, document management, tasking, time management, and project management integrated in a .. View Profile
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#20

Qualtrics

Qualtrics is a research and experience management application. It can help in better people management by taking employee feedbacks through listening posts. It also helps in marketing research for bet.. View Profile
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#21

Trello

Trello is a collaborative project management application designed for teams to work together seamlessly. There are boards, lists, and charts that help in organizing the workload. Trello utilizes Kanba.. View Profile
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What’s the best project management software?

  • Best overall: Asana.
  • Best project management software for small teams free: Jira, Backlog or Trello, depending on your work.
  • Best project management software for agencies: ProWorkflow, for built-in time tracking and invoicing.
  • Best Asana alternative on a budget: Zoho Projects. Skip Qualtrics, DealRoom and Candy unless you need survey, M&A or construction estimating tools.

 

Project management software compared

This list mixes true project tools with niche and adjacent ones, so read the “Best for” column first. The table ranks all 21 by score.

Rank Tool Starting price Best for Biggest weakness Score
1 Asana Free; paid from $10.99/user/mo General teamwork Seat minimums; paywalled views 9
2 Trello Free; $5/user/mo Simple Kanban Thin for complex projects 8.8
3 Zoho Projects Free; $4/user/mo (yearly) Budget teams Free limits unclear 8.7
4 Jira Free to 10 users; $7.91/user/mo Software teams Steep learning curve 8.5
5 Smartsheet Free; $9/user/mo Spreadsheet-style planning Business plan needs 3 seats 8.4
6 MeisterTask Free; €13.50/user/mo (yearly) Visual task boards Integrations are paid 8.3
7 Nifty Free; $39/mo flat (yearly) Small marketing teams Free plan is very limited 8.2
8 ProWorkflow $20/user/mo Agencies No free plan 8.1
9 GoodDay Free; $6/user/mo Budget all-rounder Plan details inconsistent 8
10 Bitrix24 Free; $49/mo for 5 users CRM plus tasks Crowded interface 7.9
11 Backlog Free; $35/mo Dev and bug tracking Free plan allows 1 project 7.8
12 Mavenlink Ask vendor Agency resourcing No price we could verify 7.7
13 todo.vu Free solo; $9/user/mo Freelancers Small storage 7.6
14 Beesbusy Ask vendor Small team planning No price we could verify 7.4
15 Wimi €3/user/mo European data hosting Projects plan costs €12 7.3
16 Clubhouse Ask vendor Software teams Pricing not verified 7.2
17 Miro Free; $10/member/mo Whiteboarding Not a task tracker 7.1
18 Confluence Free; about $5.42/user/mo Team docs Not a task tool 7
19 Candy Ask vendor Construction estimating Niche 6.6
20 DealRoom Ask vendor M&A deals Niche 6.4
21 Qualtrics Ask vendor Surveys and research Not project management 5.9

 

Ranked project management software listings

  1. Asana (9.0/10)

Verdict: Polished all-rounder for most teams. Gantt and custom fields sit behind paid plans. Starting price: Starter $10.99 per user per month billed yearly ($13.49 monthly), per a third-party listing.

 

  1. Trello (8.8/10)

Verdict: Easiest Kanban boards to learn. Complex projects outgrow it fast. Starting price: Standard $5 per user per month. Free plan available.

 

  1. Zoho Projects (8.7/10)

Verdict: Cheapest paid plan of the big names. Free plan limits vary by source. Starting price: Premium $4 per user per month billed yearly ($5 monthly).

 

  1. Jira (8.5/10)

Verdict: The standard for software teams. Non-technical staff find it heavy. Starting price: Standard $7.91 per user per month, monthly billing. Free up to 10 users.

 

  1. Smartsheet (8.4/10)

Verdict: Familiar spreadsheet layout with strong reporting. Business plan needs three seats. Starting price: Pro $9 per member per month. Business $19, three-seat minimum.

 

  1. MeisterTask (8.3/10)

Verdict: Clean, visual task boards. Slack, Google and Teams integrations need a paid plan. Starting price: Pro €13.50 per user per month billed yearly (€17.50 monthly).

 

  1. Nifty (8.2/10)

Verdict: Flat team pricing suits small marketing teams. The free plan allows two projects. Starting price: Starter $39 per month billed yearly for 10 members ($49 monthly).

 

  1. ProWorkflow (8.1/10)

Verdict: Built for service firms, with time tracking and invoicing. No free plan, only a trial. Starting price: Professional $20 per user per month. Advanced $30, five-user minimum. 30-day trial.

 

  1. GoodDay (8.0/10)

Verdict: Low-cost all-rounder with a free tier. Plan names differ between sources. Starting price: Professional $6 per user per month, per a third-party listing.

 

  1. Bitrix24 (7.9/10)

Verdict: Tasks, CRM and documents under one roof. The interface feels crowded. Starting price: Free plan. Basic $49 per month billed yearly for 5 users ($69 monthly).

 

  1. Backlog (7.8/10)

Verdict: Bug tracking and tasks for dev teams. Free plan allows only one project. Starting price: Free for 10 users. Starter $35 per month for 30 users, 5 projects. Full review | Website

 

  1. Mavenlink (7.7/10)

Verdict: Aimed at agencies and professional services. We couldn’t verify current pricing. Starting price: Not verified. Request a quote.

 

  1. todo.vu (7.6/10)

Verdict: Time tracking, billing and light CRM for freelancers. Storage is small. Starting price: Solo Free for one user. Business Time $9 per user per month, capped at $99.

 

  1. Beesbusy (7.4/10)

Verdict: Simple planning for small teams. We couldn’t verify current pricing. Starting price: Not verified. Check the vendor.

 

  1. Wimi (7.3/10)

Verdict: Teamwork suite with European hosting options. Project features start at the €12 plan. Starting price: Community €3 per user per month. Projects €12. 14-day trial.

 

  1. Clubhouse (7.2/10)

Verdict: Fast tracker for software teams. We couldn’t verify current pricing or plan names. Starting price: Not verified. Check the vendor.

 

  1. Miro (7.1/10)

Verdict: Great for brainstorming and workshops. It doesn’t track tasks or deadlines. Starting price: Free plan, 3 editable boards. Starter $10 per member per month.

 

  1. Confluence (7.0/10)

Verdict: Best for team docs next to Jira. It isn’t a task manager. Starting price: Free plan. Standard about $5.42 per user per month, per a third-party listing.

 

  1. Candy (6.6/10)

Verdict: Planning and estimating for construction firms. Useless outside that trade. Starting price: Not verified. Request a quote.

 

  1. DealRoom (6.4/10)

Verdict: Deal and data-room platform for M&A teams. Wrong tool for everyday projects. Starting price: Not verified. Request a quote. Full review | Website

 

  1. Qualtrics (5.9/10)

Verdict: Survey and experience research platform. It doesn’t manage projects. Starting price: Not verified. Request a quote.

 

Free plan limits compared

Most “free” plans cap users, projects or storage. Most figures come from third-party listings, so confirm them on the vendor’s pricing page.

Tool Free plan limit Catch
Jira Up to 10 users, 2 GB storage, 100 automation runs a month Permissions need a paid plan
Backlog 10 users, 1 project, 100 MB One project only
Trello 10 boards and 10 collaborators per workspace 10 MB attachments
Asana Up to 10 teammates No Gantt or custom fields
Zoho Projects About 3 to 5 users and 2 to 3 projects Sources disagree
MeisterTask 3 projects, 5 content manager seats Key integrations locked
Nifty 2 active projects, 100 MB No time tracking
Smartsheet 1 user, 2 sheets Solo use only
Miro 3 editable boards Whiteboard only
todo.vu 1 staff user, 1 GB Solo only

 

Project management software for agencies

Agencies need more than task lists. Look for time tracking, invoicing, client access and retainer support. Here’s what we could verify.

Tool Time tracking Billing or invoicing Client access Starting price
ProWorkflow Yes Yes, plus quoting Not verified $20/user/mo
todo.vu Yes, billable and non-billable Yes Simple CRM $9/user/mo
Nifty Paid plans only Not verified Guests and clients, limited $39/mo flat (yearly)
Bitrix24 Not verified Not verified CRM included $49/mo for 5 users
Mavenlink Ask vendor Ask vendor Ask vendor Ask vendor

ProWorkflow’s Advanced plan adds recurring and retainer projects. Ask Asana and Smartsheet for agency-specific demos before you commit.

 

Asana alternatives for small teams

Looking for Asana alternatives for small teams? These listed tools cost less per seat or add a useful free tier.

Tool Starting price Why switch from Asana
Zoho Projects $4/user/mo (yearly) Cheapest paid plan
Trello $5/user/mo Simpler boards
Jira $7.91/user/mo Better for software work
Smartsheet $9/user/mo Spreadsheet-style views
MeisterTask €13.50/user/mo (yearly) Cleaner task boards
Nifty $39/mo flat (yearly) Flat price for 10 members

 

Which project management software should you choose?

  • Tiny team, tight budget? Start with Zoho Projects or Trello.
  • Software or bug-tracking work? Choose Jira or Backlog.
  • Running an agency? Choose ProWorkflow.
  • Freelancer billing by the hour? Choose todo.vu.
  • Want tasks and CRM together? Try Bitrix24.
  • Prefer spreadsheets? Choose Smartsheet.
  • Leaving Asana? See the alternatives table above.
  • Need whiteboards or docs, not tasks? Add Miro or Confluence beside your main tool.

 

How to choose project management software

  • List your work types: marketing campaigns, client projects or software sprints.
  • Count everyone who needs a seat, including clients and guests.
  • Check the free plan limits before you build a workflow on them.
  • Test the views you need, such as Kanban, Gantt or calendar.
  • Trial it with one live project.

 

Red flags in demos:

  • Guests and clients are billed as full seats.
  • Automation caps stop rules mid-month.
  • Key integrations sit on a higher plan.
  • Exporting your data is hard.

 

How much does project management software cost?

Tool Entry paid price Main extra cost
Zoho Projects $4/user/mo (yearly) Higher tiers add features
Trello $5/user/mo Guests on multiple boards count as seats
Jira $7.91/user/mo Every licensed user is billed
Smartsheet $9/user/mo Three-seat minimum on Business
ProWorkflow $20/user/mo Five-user minimum on Advanced

First-year example: A 10-person agency on ProWorkflow Advanced pays 10 × $30 × 12 = $3,600 on monthly billing. The same team on Zoho Projects Premium pays 10 × $5 × 12 = $600, but gets no built-in invoicing.

Three hidden costs: guest and client seats, automation caps, and add-ons like Nifty’s $20-a-month forms.

Return: If a tool saves each person one hour a week, a $10 seat usually pays for itself within a month.

 

How we score project management software

Each tool gets a score out of 10. Ease of use counts for 25%, features for the use case 25%, pricing and free plan value 20%, integrations 15%, and support and reliability signals 15%. Pricing comes from vendor pages where available, otherwise third-party listings, marked as such. Usability notes come from published reviews. Scores appear once, in the table. Last reviewed: October 26, 2026.

 

FAQ

What is project management software?

Project management software helps teams plan work, assign tasks, set deadlines and track progress in one place. Most tools offer boards, lists, calendars and reports. Some add time tracking, invoicing or client access. Pick by the work you do, such as marketing, client services or software development.

 

What’s the best project management software for small teams free?

For a free plan, Jira and Backlog both allow 10 users, and Trello allows 10 collaborators per workspace. Backlog caps you at one project, while Jira suits software work. For general tasks, try Trello first. Check each free plan’s limits before building workflows on it.

 

What’s the best project management software for agencies?

ProWorkflow is the clearest fit on this list, with time tracking, invoicing, quoting and retainer projects on its Advanced plan. Freelancers can try todo.vu. Mavenlink targets agencies, but we couldn’t verify its pricing. Ask any vendor how they handle client access and billing.

 

What are the best Asana alternatives for small teams?

Zoho Projects is the cheapest paid option at $4 per user per month billed yearly. Trello costs $5 and is simpler. Nifty’s flat $39 monthly plan covers 10 members. All three have free plans. If you need Gantt charts, check which plan includes them.

 

How much does project management software cost?

Paid plans on this list range from about $4 to $30 per user per month. Several tools have free plans with limits. Some, like Mavenlink and DealRoom, don’t publish prices we could verify. Budget for guest seats, automation caps and minimum seat counts too.

 

Can one tool replace spreadsheets and team docs?

Often yes for spreadsheets. Smartsheet is built for it. Docs are different: Confluence handles knowledge pages, but it doesn’t track tasks. Many teams pair a task tool with a docs or whiteboard tool, like Jira with Confluence.